Library Board Meeting Minutes - August 19, 2010

PRESENT: Donna Stambaugh, Kathy Ruis, Sally Lounsberry, Krys Lyle, Lori souders, Jean Weirenga, Lillian Gregg

OTHERS: Barb Cruickshank, Phyllis Moore, Dan Connaghan, Ken Taylor, Kathy Tidmore

• Meeting was called to order at 4:30 p.m. by Stambaugh
• Additions to Agenda:
• Millage
• Copy Fees
• Beaver Island Cultural Arts Association
• Posting minutes/Agenda to websites
• Corrections to minutes of June 17, 2010 meeting
• Page 2: should be corrected to November not September
• Accept correction by Lyle, seconded by Weirgenga, approved
• Financial Report
• No red flags for excessive expenditures
• Audit report for last year; letter included from accountant that all is well
• Accept report motion by Gregg, seconded by Ruis, accepted
• Librarian Report
• Article of Library News went to all newspapers
• Fancy Nancy party was huge hit; hope to repeat next year
• Using the library online catalog
• Easy to do but must register
• Computer problem with fluxuating power
• We now have battery backup if power goes down
• We have increased our computer speed from 3mg to 10mg
• Old Business
• Suggestions for display case
• Dan McDonough, Frank Solle this summer
• No response from Jeff Cashman
• Need new display
• Krys Lyle
• No response from Bartletts on disposal of carpet
• New Business
• Technology update
• Catalog up and online
• Computers working
• Landscape
• Harriet's tree is looking rough
• Cherry tree is doing great
• Pam Moxham is doing excellent job of gardening
• Millage
• Taxable value has dropped
• We have not requested a full mil, we have requested .9 mil
• Outside needs to be painted; no other large expenses
• Motion Ruis to levy .9, seconded by Lounsberry, approved
• Freedom of Information Act requests
• Copies made and sent; need policy for copy fees
• Proposed policy by next meeting
• Township website
• Minutes of meeting
• On library website and township website
• Hard copy on file
• Beaver Island Cultural Arts Association
• Lyle - start now to have quartet play perhaps
• Stambaugh stated that if cost were involved, Don Langford has expressed interest in helping
• Public Comment was heard from Ken Taylor and Dan Connaghan
• Motion to adjourn by Gregg; seconded by Lounsberry, approved at 5:20 p.m.
  

Respectfully submitted,

Phyllis Moore, Assistant Librarian